Populate Procurement – Procurement Agent

Position Summary


Ask some people and they’ll tell you the hospitality procurement business is about things. Getting them where they need to be and when they need to be there. Ask us, and we’ll tell you the hospitality procurement business is about people. About the people we do all those things with, and how we make them feel when we’re doing them. About building trust and confidence that it will all turn out all right. About partnership and advocacy. Taking care of all the details and taking care of all the concerns and just plain taking care of one another.

Our Procurement Agents perform and fulfill a variety of procurement functions for Hospitality based Design/Procurement projects from inception through project completion. The position is instrumental in maintaining important supply chain initiatives necessary in executing successful hotel builds and renovations.




Bachelor’s Degree – Business/Supply Chain or Hospitality major desired


2-5 years of professional experience with an emphasis in operations or supply chain management.


  • Existing knowledge base or ability to quickly immerse oneself in the Hospitality FF&E and OS&E categories
  • Strong PC skills with proficiency in Microsoft Office and proven ability to create and maintain analytical reports in Excel
  • Clear, concise (legal-minded) written communication skills
  • Effective verbal communication skills
  • Good telephone conversationalist
  • Solid negotiating prowess
  • Attention to detail with a numbers-oriented mindset
  • Organized and thorough work style with emphasis on time management
  • Ability to resolve conflict quickly and constructively
  • Knowledge of Spexx/Exxpedite


  • Support parts of or an entire project depending on scope with team leadership
  • Knowledgeable in specification translation for the purposes of bidding, budgeting and issuing Purchase Orders
  • Knowledge of manufacturers, price points, product expediting & logistics principles
  • Intermediate experience in project design specifications, supplier selection, costing, production lead times, bidding, PO issuance and expediting orders
  • Negotiate pricing and lead times for products
  • Issue, track and expedite purchase orders through delivery of goods
  • Maintain and update project timelines relating to purchasing scope of work
  • Resolve supplier issues with respect to quality issues and/or timing of delivery
  • Prepare and issue project inventory/delivery status reports
  • Manage communications with freight forwarding/logistics companies, ensuring delivery of product and resolving outstanding issues
  • Review prepared invoices for payment
  • Able to complete project tasks in accordance with project schedules
  • Documentation and resolution of all project punch list issues
  • Assist in the preparation of budgets for design-related projects
  • Perform Quality Control exercises on one’s own work
  • Interact within the hospitality network including but not limited to supplier socializing and trade show & conference attendance

How to Apply