Accounts Payable Specialist

Position Summary

The accounts payable specialist is responsible for maintaining the accounts payable subsidiary ledger. Duties consist of (but are not limited to) obtaining approval for payment, proper coding of invoices for payment, processing of check payments, and maintenance of unpaid invoices.


  • Bachelor’s degree in Accounting, Finance or business-related field
  • 2+ years prior accounts payable and accounting work experience
  • Excellent communication skills, both oral and written
  • Extremely organized, detail oriented and accurate
  • Ability to manage multiple projects simultaneously
  • Enthusiastic and have the ability to meet new challenges with an open mind
  • Ability to effectively multi-task with good judgment
  • Experience with Deltek Vision preferred
  • Experience within a service based industry is a plus
  • Must have experience with MS Office applications with particular emphasis on Excel
  • Review all invoices for appropriate documentation and approval prior to payment
  • Printing, obtaining signatures, distributing and mailing all accounts payable checks
  • Determine priority of payments to vendors in coordination with the Principals in Charge and other Managers
  • Handle all vendor inquiries
  • Maintain all vendor master files, accounts payable reports and accounts payable files
  • Reconcile accounts payable accounts, researching and clearing all unusual and old items on a timely basis
  • Monitor and account for all charges to clients for administrative costs (e.g. telephone calls, mail, photocopies, etc.)
  • Assist in monthly closings, including account reconciliations
  • Analysis of expense accounts, as required
  • Perform special projects, as required
  • Willing to undertake additional responsibilities to assist Accounting team

How to Apply